CONSTITUTION OF THE ROOTY HILL R.S.L. SENIOR CRICKET
CLUB
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(Last Amended) |
CONSTITUTION
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1. |
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Name |
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2. |
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Aims |
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3. |
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Membership |
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4. |
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Life
Membership |
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5. |
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Annual
General Meeting |
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6. |
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Standing
Orders |
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7. |
3 |
Quorum |
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8. |
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Notice of
Meetings |
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9. |
3 |
Office
Bearers |
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10. |
5 |
The Executive
Committee |
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11. |
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General
Meetings |
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12. |
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Special
General Meetings |
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13. |
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Sub
Committees |
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14. |
7 |
Minutes |
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15. |
7 |
Audit |
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16. |
7 |
Expulsion/Suspension
of Players |
New clause inserted as (A) (i),(ii),(iii) |
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17. |
8 |
Dissolutions |
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18. |
8 |
Notices |
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19. |
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By Laws |
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20. |
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Amendment of
Rules |
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21. |
8 |
Commencement
of Constitution |
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BY LAWS |
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Blacktown
City & District Cricket Association |
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2. |
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Statistics |
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3. |
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Club Trophies |
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4. |
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Club Trophies |
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5. |
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Memorial
Trophies |
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6. |
10 |
Membership
Fees |
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1. The Club shall be known as the Rooty Hill
R.S.L. Senior Cricket Club - hereinafter referred to as “The Club”.
2. The objects
of the Club shall be:
(a) To
promote and develop the pastime of cricket;
(b) To
co-operate with similar clubs in New South Wales;
(c) To
provide social fellowship for the members of the Club;
(d) To participate in accordance with its rules
and regulations, any Senior Cricket Competition that is promoted by and
associated with the New South Wales Cricket Association as outlined from time
to time in By-Law 1;
(e) To do all
things as are conducive or incidental to the attainment of the above objects or
any of them.
3. Membership
shall be open to:
(a) Any person,
preferably but not limited to being a member of Rooty Hill R.S.L. Club Limited.
However any person serving any suspension whatsoever from holding membership of
Rooty Hill R.S.L. Club Limited will be deemed ineligible for or suspended from
membership of the Club;
(b) Application for
membership of the Club shall be made in writing signed by the applicant and
shall be in such form and contain such requirements as the executive committee
from time to time prescribes;
(c) As
soon as practicable after the receipt of the application for membership, it
shall be considered by the executive committee who, shall thereupon determine
upon the admission or rejection of the applicant. In no case shall the
committee be required to give any reason for the rejection of the applicant;
(d) Any
member who has not paid his annual dues in full within the time specified,
shall be deemed un-financial and therefore shall forfeit all membership rights
and not be entitled to play in any competition for the Club or vote at any
meeting of the Club until all outstanding annual dues are paid in full;
(e) Members
of the Club who have been bestowed with Life Membership shall be deemed to be
financial members of the Club and thereby not subject to such resolution
expressed in Clause 3(d) above until such membership is relinquished;
(f) A
register of members will be kept showing in respect of each member their name,
address, date of commencement of membership and their annual dues financial
status;
(g) All members who are entered in the Club’s
register of members as financial have the right to play in any competition for
the Club or vote at any meeting of the Club;
(h) All members who were financial members of
the Club during the previous Cricket season shall be deemed as members of the
Club, up until the date of the first game of the next cricket Season, subject
to any requirement that may be current under a resolution referred to in Clause
3(d) above;
(i) All members,
in addition to abiding with all rules and regulations of the Club, shall also
abide by any rules and regulations of any Senior Cricket Competition entered
into by the Club and any establishment that the member may enter into to
participate with as a member of the Club.
4. Nominations to the Club for
Life Membership require a unanimous vote at the Club's Annual General Meeting
for Life Membership to be bestowed on a member.
Qualifications for Life Membership of the Club shall comprise:
(a) All
Life Members listed on the Club’s register of members as at the date of this
constitution, and
(b) Members
nominated to the Club for Life Membership shall have:
(i) 15 years of active service within the Club, and concurrently
(ii) A minimum of 5 years service on the Club’s
committee or as Captain of a playing side.
Condition
(ii) may be waived in special circumstances.
5. The Annual General Meeting of the Club
shall be held as soon as practicable after the conclusion of each annual
cricket season and preferably prior to 1 August each calendar year.
6. General meetings shall be conducted in
accordance with standing orders (not inconsistent with this constitution) as
prescribed by the committee from time to time.
7. (a) Minimum attendance’s at meetings of the
club to form a quorum for that meeting shall comprise:
(i) At annual general meetings of members, a
quorum shall consist of fifteen (15) members or a minimum of 15% of total
membership of the Club, whichever is the lesser;
(ii) At general meetings of members, a quorum
shall consist of four (4) current office bearers of the committee, with three
(3) of such members being current office bearers of the Executive Committee;
(iii) At executive committee meetings of the Club,
a quorum shall consist of three (3) office bearers of the Executive Committee;
(iv) At sub-committee meetings of the Cub, a
quorum shall consist of three (3)
members of that sub-committee.
(b) Should
within half an hour of the time set down for a meeting commence, a quorum be
not present, then the meeting shall be adjourned either:
(i) to the same time and place seven days later, or
(ii) should the members in attendance so
require, to a place and to a time within one month of such meeting.
(c) If at such adjourned meeting a quorum not
be present, the meeting will be further adjourned in accordance with Clause 7
(b) hereof.
NOTICE OF MEETINGS
8. The
Secretary shall give at least fourteen (14) days notice in writing by placement
on the Sports Notice Board at the premises of the Rooty Hill R.S.L. Club
Limited and by e-mail or letter (to those who do not have e-mail), of all
general meetings, to the members of the Club specifying the place, the day and
the hour of the meeting.
(a) The
Annual General Meeting shall be held on June on a day to be determined by the
executive committee.
OFFICE-BEARERS
9. The Office-bearers, including the members
of the executive committee shall be elected from the Club’s membership by a
majority vote by ballot of the members present at each Annual General Meeting.
(a) No
member shall be eligible for office unless he was a financial member of the
Club during the preceding year.
(b) The
Office-bearers of the Committee shall comprise:
President
Vice President
Secretary
Assistant Secretary
Treasurer
Publicity Officer
Social Coordinator
Junior Liaison
Officer
(c) The
Office-bearers of the Executive Committee shall comprise:
President
Vice President
Secretary
Assistant Secretary
Treasurer
(d) An Honorary Auditor shall be elected at the
Annual General Meeting of the Club to perform all duties as set out in Clause
15 hereof.
(e) No
person may hold more than one executive position of the Committee at any one
time. A person may hold the positions of Social Co-ordinator and Publicity
Officer at the same time. A current Office bearer be eligible to be appointed
as Honorary Auditor.
(f) Any
casual vacancy occurring among the office-bearers may be filled from the Club’s
financial membership by the Executive Committee and the member so appointed to
fill such vacancy shall hold office for the unexpired term of the member
replaced.
(g) Roles
of office-bearers of the committee include:
(i) The President shall act as Chairman for
any Meeting of the Club, General or otherwise, and any Committee and Executive
Committee meetings convened for the dispatch of business of the Club.
The
President’s primary role is to ensure that the business of the Club is
conducted in accordance with this Constitution and in the best interest of the
Clubs Membership.
The
President may not abdicate from or delegate any of the above responsibilities
without resigning unless such delegation is provided for within this Constitution.
The
President, in conjunction with the Secretary and any of the office bearers of
the Committee as appropriate, shall co-operate, co-ordinate, comply with and
conduct all business arising from and/or with any Senior Cricket Competition
described in By-Law 1.
(ii) The Vice President shall in the absence of
the President, act as Chairman for any Meeting of the Club, General or
otherwise, and any Committee and Executive Committee meetings convened for the
dispatch of business of the Club.
The
Vice President’s primary role is assist the President in all ways to ensure
that the business of the Club is conducted in accordance with this Constitution
and in the best interest of the Clubs Membership.
The
Vice President shall also provide support to the President in any other roles
and responsibilities of the President as is required by the President and/or
the Executive Committee.
(iii) The Secretary shall in the absence of both
the President and the Vice President, act as Chairman for any Meeting of the
Club, General or otherwise, and any Committee and Executive Committee meetings
convened for the dispatch of business of the Club.
The
Secretary’s primary role is to co-ordinate and collate all correspondence
received by the Club for production at Meetings of the Club and the execution
and delivery of all correspondence issued by the Club.
The
Secretary shall also be responsible for the recording of minutes of meetings of
the Club, and the upkeep of a register of members of the Club in terms of
Clause 3(f) of this Constitution.
The
Secretary, in conjunction with the President and any of the office bearers of
the Committee as appropriate, shall co-operate, co-ordinate, comply with and
conduct all business arising from and/or with any Senior Cricket Competition
described in By-Law 1.
(iv) The Assistant Secretary’s primary role is to
provide support to the Secretary to co-ordinate and collate all correspondence
received by the Club for production at Meetings of the Club and the execution
and delivery of all correspondence issued by the Club.
The
Assistant Secretary shall also provide support to the Secretary in any other
roles and responsibilities of the Secretary as is required by the President,
Secretary and/or the Executive Committee.
(v) The Treasurer’s primary role is to conduct
and record all monetary business and affairs of the Club and provide up to date
monetary information to the Secretary for entering in the register of
members.
The
Treasurer shall also ensure that up to date monetary records of the Club are
kept at all times and available for all meetings of the Club.
The
Treasurer shall also comply in a timely manner any request for lodgement of the
current monetary records for examination by the Club’s elected Auditor or the
Board of Directors of Rooty Hill R.S.L. Club Limited.
(vi) The Publicity Officer shall be responsible
for all publications on behalf of the Club, subject to endorsement by the
Secretary and/or the Executive Committee of the Club.
(vii) The Social Coordinator shall be responsible
for the organisation of all social and fund raising activities of the Club. The
Social Coordinator shall be chairman of any Social Sub-Committee formed.
(viii) The Junior Liaison Officer shall be
responsible for reporting to meetings of the Rooty Hill R.S.L. Junior Cricket
Club (the Junior Club) regarding the Club's activities. Likewise the Junior
Liaison Officer shall also report to the Club's meetings regarding the
activities of the Junior Club.
THE EXECUTIVE COMMITTEE
10. The
Executive Committee may meet together for the dispatch of business, adjourn or
otherwise appoint and regulate its meetings, as it thinks fit. The President
may at any time or the Secretary upon the requisition of any two (2) members of
the committee summon a meeting of the committee.
(a) Questions
arising at any meeting of the Committee shall be decided by a majority of votes
of those present and determination by a majority of such members of the
committee present shall for all purposes be a determination of the
committee. In the case of an equality of
votes the chairman of the meeting shall have a second casting vote.
(b) The
continuing members of the committee may act notwithstanding any vacancy in the
committee, but if, and so long as their number is reduced below the number
fixed by or pursuant to these rules as the necessary quorum, the continuing
member or members may act for the purposes of increasing the number of members
of the committee amongst the members, which they are hereby empowered to do, or
of summoning a general meeting of the Club, but for no other purpose.
(c) The
position of an office bearer of the Committee shall become vacant if:-
(i) The office bearer becomes deceased;
(ii) If the office bearer becomes bankrupt or
makes arrangements or composition with their creditors generally;
(iii) If the office bearer becomes mentally ill or
a person whose estate is liable to be dealt with any way under the law relating
to mental health;
(iv) If the office bearer resigns his office by notice in writing to
the Club;
(v) If the office bearer is absent for three
(3) general meetings of the Club;
(vi) If the office bearer ceases to be a member of the Club;
(vii) Upon a resolution being passed by a two
thirds majority of members present at a constituted special general meeting
called for the purpose to remove the office bearer from their position;
(viii) If the office bearer holds any office of profit with the Club;
(ix) If the office bearer is directly or
indirectly interested in any contract or proposed contract with the Club.
11. The President shall preside as
chairman at every general meeting of the Club, but if he is not present within
fifteen (15) minutes after the time appointed for holding the meeting, then the
Vice President shall preside as chairman. Should the Vice President also not be
present at that time, then the Secretary shall preside as Chairman. Should not
one of the President, Vice President or Secretary be present within thirty (30)
minutes after the time appointed for the holding of the meeting, the meeting
shall be adjourned in accordance with Clause 7(b) hereof.
(a) The Chairman may with the consent of any
meeting at which a quorum is present (and shall if so directed by the meeting),
adjourn the meeting from time to time and from place to place but no business
shall be transacted at any adjourned meeting from which the adjournment took
place. When a meeting is adjourned for
thirty (30) days or more, notice of the adjourned meeting shall be given as in
the case of an original meeting. Save as
aforesaid it shall not be necessary to give notice of an adjournment or of the
business to be transacted at an adjourned meeting.
(b) At
any general meeting a resolution put to the vote of a meeting, shall be decided
on a show of hands, unless a ballot is demanded (before the declaration of the
result of the show of hands) by the chairman or at least three members present
(c) In
the case of an equality of votes, whether on a show of hands or by ballot, the
chairman of the meeting at which the show of hands takes place or at which a
ballot is demanded shall be entitled to a second casting vote.
(d) Each
financial member present at a general meeting of the Club shall have one vote.
12. Any two members of the executive committee
may at any time convene a special meeting of the Club. Such meetings shall also be convened by the
Secretary upon written request of no less than five per centum in the number of
the members of the Club and shall be held within a period of one month from the
date of receipt of the request.
13. The
Executive Committee shall be empowered to appoint any other special purpose
committee at any time and from time to time as deemed necessary.
(a) A
Social Committee shall be formed by the Social Coordinator, who will act as
Chairman of that Committee and be conducted under the rules and regulations of
the Club as prescribed for committee meetings
a) A Selection
Committee shall be formed each year and be conducted under the rules and
regulations of the Club as prescribed for committee meetings.
b)
At the commencement of each yearly Cricket Season, the
executive committee shall appoint,
1.
A selection committee.
At the commencement of each yearly cricket season the
executive committee shall form a selection committee.
Any member of the club as chosen by the executive
committee may be on the selection committee.
2. Captains for all grades
The captain is appointed for the entire season
The captain who accept their appointment can choose
their own vice captain
3. Pre Match Selection committee
The pre match selection committee
shall comprise of the following
1)
Chairman of selectors (appointed by the executive committee)
2)
Team Captains
The captain in each grade can substitute his position
on the selection committee with his vice captain should he be unavailable.
(ii) The Selection Committee shall be initially
responsible for:
·
nominating grades and teams of members for the first
Competition match for each set Cricket season.
(a)
Selection process
(a) On a game by game
basis, all players are up for selection and the highest grade is selected first
then the 2nd highest grade then the 3rd and so on. Hence
when selecting sides, the highest grade will take priority.
(B) The role of the
selection committee should be to choose the most balanced, but best possible
for each grade.
(C) The
selection committee should reward performances with promotion between grades
and visa versa in line with BCDCA grading guidelines.
14. The Executive
Committee shall cause minutes to be made;
(a) of
all appointments of office bearers and members of the committee and any members
of the sub-committee.
(b) of
the names of all members present at all meetings of the Club and of the
executive committee, committee or any sub-committee at any meeting of such
committees.
(c) of all proceedings at all meetings of the
Club and the committee or any sub-committee.
Such minutes shall be signed by the
chairman of the meeting at which the proceedings were held or by the chairman
of the next succeeding meeting.
15. The
Honorary Auditor shall examine all the accounts compiled by the Club’s
Treasurer, vouchers, receipts, books etc. and furnish a report thereon to the
members at the annual general meeting.
Audits shall be conducted at regular intervals of not more than twelve
months.
(a) An Honorary Auditor shall not be a member
or closely related to a member of the executive committee.
(b) Subject to paragraph (c) hereof, notice of
the intention to nominate an Honorary Auditor to replace the current Honorary
Auditor shall be given to the Secretary at least twenty one (21) days before
the Club’s annual general meeting. The Secretary shall send a copy of the
nomination to the current Honorary Auditor at least seven (7) days before the
annual general meeting. The current Honorary Auditor shall be entitled to
attend the annual general meeting and if he so wishes be heard at such annual
general meeting.
(c) Where the current Honorary Auditor submits
his resignation or notifies the Secretary of his intention not to seek
re-appointment as Honorary Auditor, paragraph (b) hereof shall not apply.
16. (a) A compliant must be made to the executive committee in writing by any person that is a member of the club if a member or group of members have;
(i) Persistently refused or neglected to comply with a provision or provisions of these rules, or
(ii) Persistently and wilfully acted in a manner prejudicial to the interests of the club, or
(iii) Has acted in a way that is prejudicial to the spirit of cricket.
A member may be
suspended or expelled from membership of the Club by the executive committee,
after affording such member an opportunity of offering the committee an
explanation of his/her conduct, either verbally or in writing as the committee
may decide that in the opinion of the committee, the conduct of the member is
so considered as to be detrimental to the best interests of the Club.
(b) A
member shall be deemed to have had such an opportunity aforesaid, if the member
is notified in writing by the Secretary of the time, date and place of the
meeting and of the charge against them;
(c) Upon
such suspension or expulsion, the member has the right to appeal such
suspension/expulsion whichever the case may be, to a special general
meeting. Should such appeal be lodged,
the following procedures apply:
(i) Such suspension or expulsion shall not be
effective unless it is confirmed by a majority of members present at a special
general meeting of members convened to consider the suspension or expulsion
whichever the case may be;
(ii) Such meeting is to be held without delay
and within a period of one month from the date of the decision of the executive
committee to suspend or expel the member;
(iii) At such meeting the member whose suspension
or expulsion is under consideration shall be allowed to offer an explanation of
his conduct verbally or in writing at the option of the member;
(iv) The voting of such meeting shall be by
ballot if not less than five members present thereat shall so demand;
(v) It shall not be in the power of the
committee to exclude such member from the participation in the affairs of the
Club until such meeting shall be held.
(d) A
suspended member has forfeited all rights of membership for the period of their
suspension.
(e) The
executive committee shall be required to forward full details to the Board of
Directors of Rooty Hill R.S.L. Limited of any suspensions/expulsions of
members.
17. The Club
shall be dissolved in the event of membership becoming less than twelve (12)
persons or upon the vote of three-fourths majority of members present at a
special general meeting convened to consider such question. Upon a resolution being passed in accordance
with this procedure, all assets and funds of the Club on hand shall after
payment of all expenses and liabilities, be handed over to Rooty Hill R.S.L.
Limited.
18. Any
notices shall be posted on the Sports Notice Board at the premises of the Rooty
Hill R.S.L. Club Limited.
19. The
Executive Committee at any time and from time to time, may promulgate by-laws
of the Club and may vary and interpret such by-laws.
20. These
rules may be amended by a resolution passed by a two-thirds majority of members
present at any annual general meeting at which notice of the proposed amendment
shall have been given to the Secretary in writing not less than twenty one (21)
days prior to the meeting. The notice in
writing must be seconded by another member of the Club or at a special general
meeting convened for such purpose.
COMMENCEMENT OF CONSTITUTION
21. The Constitution
of the Club shall revoke any other Constitution of the Club in existence at the
time and has been passed by two thirds majority by ballot of the Membership in
attendance at the Club's Annual General Meeting conducted on the 12th
day of July 1999.
BY-LAWS
1. The Club
shall participate in the Senior Cricket Competition controlled by the Blacktown
City and Districts Cricket Association Inc.
2. All
statistics used in calculating all club trophies shall include play in the
semi-finals and finals.
3. The Club
will award the trophies in each cricket season for members in teams for each
grade as follows;
(a) Batting Aggregate - the member who has
scored the most runs in a particular grade after having played at least 7 games
in that grade.
(b) Batting Average - the member who has
the highest average per completed innings in a particular grade after having
batted in at least 7 innings and have played at least 7 games in that grade.
(c) Bowling Aggregate - the member who has
taken the most wickets in a particular grade after having played in at least 7
games in that grade.
(d) Bowling Average - the member who has
the lowest average runs per wickets taken in that particular grade after having
taken at least 15 wickets and have played at least 7 games in that grade.
(e) All-rounder Award - the member who has
accumulated most the points in a particular grade after having played at least
7 games in that grade, on the following basis:
·
10 points per wicket taken; plus
·
1 point per run scored; plus
·
10 points per catch taken; plus
·
10 points per stumping; plus
·
10 points per runout when a sole participant in its
effect e.g. direct hit; plus
·
5 points per runout when in joint participation in its
effect.
4. The Club
will award trophies in each cricket season for members as follows:
(a) Century
Trophy - all members who have scored 100 runs or more in a single innings.
(b) 7 Wickets in an Innings Trophy - all
members who have taken 7 wickets or more in a single innings.
(c) Hat Trick Trophy - any member who has
taken a hat trick in accordance with the general understanding of the meaning
of a bowler taking a hat trick.
(d) Special Service Award - any member
whose service is prescribed as specially meritorious by the executive
committee.
5. The Club will award memorial trophies in
each cricket season as follows:
a)
The Ray Davis
Trophy - the member who has accumulated the most "valuable player"
points in the highest grade for the Club.
The most "valuable player" points shall be awarded by the
captain upon completion of each match on a three, two one basis to the three
players who have, in his opinion, contributed most favourably to the
performance of the team in that match;
b)
The Don Reay
Memorial - the member who in the opinion of the Executive Committee who has
contributed most to the success of the club during the season;
c)
The Jimmy Lihou
& Norman Mendham Trophy - the member who has accumulated the most
"all-rounder" points in accordance with By-Law 3(e) whilst playing in
the highest grade for the Club;
d)
The RB (Robby)
Dornan Trophy - the member who has accumulated the most "all-rounder" points
in accordance with By-Law 3(e) whilst playing in the 2nd highest grade for the
Club;
e)
The Chairman's
Award Trophy - the member who has accumulated the most "all-rounder" points
in accordance with By-Law 3(e) whilst playing in the 3rd highest grade for the
Club;
f)
Bob Shorthand
Perpetual Trophy - the member who has accumulated the most "all-rounder" points
in accordance with By-Law 3(e) whilst playing in the 4th highest grade for the
Club;
g) Norm Pietersz Perpetual - the member who has accumulated the
most runs and has complied with By-Law 3 (a) whilst playing in the highest
grade for the Club;
h)
The Mick Stokes
Memorial - the member who has accumulated the most runs and has complied with
By-Law 3 (a) whilst playing in the 2nd highest grade for the Club;
i)
The Glen Fern
Trophy - the member who has accumulated the most runs and has complied with
By-Law 3 (a) whilst playing in the 3rd highest grade for the Club;
j)
The Elly
Bessant Memorial - the member who has taken the most wickets and has
complied with By-Law 3 (b) whilst playing in the highest grade for the Club;
k)
John Hough/Neil
Spargo Perpetual – the member who has accumulated the most dismissals (i.e. catches and
stumpings) whilst playing in any one particular grade for the Club;
l)
Steve
Fitzgerald Perpetual – the member, who is also a current and participating
member of the Rooty Hill RSL Junior Cricket Club who, in the opinion of the
Junior Liaison Officer and endorsed by Steve Fitzgerald or in his incapacity
the President of the Club, has been the best performed Junior in any grade of
the Club.
6. Annual membership fees and payment
terms shall be determined by the club’s Executive Committee prior to the
commencement of each season.